Setting up the annual leave calculation policy

Setting up the annual leave calculation policy:

The method for calculating leave days at the organization level (working days or calendar days policy) will determine how employees' annual leave balances are deducted. The key difference lies in whether or not weekend days are included in the calculation.

The leave calculation policy for the organization can be set by following these steps:

From Settings page > Navigate to Leave Types > Annual Leave Calculation > Select the appropriate policy.

Calendar Days:

Count every day as leave regardless of weekends or not. (except for public holidays).

Business days:

Only will count working days in leaves.

Example: When an employee applies for a 7 days leave (from 1st Oct to 7th Oct, it will be counted as 5 days leave because it contains 2 weekend days).

Counting weekends for the employee depends on the employee's schedule, which can be found on the Scheduler page or the Attendance page in the employee's profile.

Note: ( Changing the annual leave calculation configuration will affect the calculation for open and upcoming annual leave requests only. )

If the organization's policy is initially set as "calendar" and then changed to "business" or vice versa by the admin, the system will take effect starting from the change date. and the annual leaves will be affected across the entire system according to the following guidelines:

1. Previously approved annual leaves (with the last day of leave before the policy change date): will not be affected by the new change.

2. Ongoing annual leaves ( start date of the leave before the policy change date and the last leave date after the policy change date ): The deducted balance will not affected by changing policy, but the booked balance will be recalculated based on the newly chosen policy.

3. Scheduled annual leaves ( leave start date after the policy change date): The calculation will affected based on the new policy.