Reimbursements

In this tab, The User can set the Flight ticket and Business trip policy.

View policy Flight ticket

This tab allows you to control how tickets are issued and the cost of tickets for family members, subject to certain restrictions and conditions.

The user can adjust the following settings:

Add Family Members: Selecting this option allows you to specify whether the employee can add family members to benefit from tickets.

Maximum Family Members Allowed: This section specifies the maximum number of family members (such as spouse and children) that the employee can include to benefit from tickets.

Ticket Paid: This section explains how the cost or ticket entitlement is calculated:

Per year This means that the employee is entitled to a travel ticket once a year.

Per Contract: This means that the ticket entitlement is subject to the terms stated in the employee's employment contract (for example, every two years or upon contract renewal).

Nationality: This field may be used to determine ticket entitlement based on the nationality of the employee or their family members, as company laws or policies may differ depending on nationality.

Ticket Cost: This field specifies how the ticket cost is calculated, whether it is fully paid for by the company, contributed by the employee, or other financial details.

View policy Business trip

It is well known that each establishment has its own policy, or several, regarding business trips (delegations), whether within the Kingdom or abroad.

To benefit from the automating process of calculating business trip or delegation allowances in the Jisr system, the system administrator or authorized person must first define and add the establishment's policy for business trips, by following the following steps:

Name this policy.

Specify the method for calculating the daily housing or accommodation allowance, which will be disbursed to the employee, to be calculated by the day or by the night.

Note:

When choosing to calculate the number of days of residence per day: The total accommodation or accommodation allowance will be calculated as the daily housing allowance multiplied by the number of days the employee requested in the work assignment request.

When choosing to calculate the number of days of residence per night: The total accommodation or accommodation allowance will be calculated as the daily housing allowance multiplied by the number of days the employee requested, plus one less day.

Defining Travel Destinations:

As part of the steps to add a business travel policy for the organization, it is necessary to specify the travel destinations and fully define the cities to which employees are assigned.

This is done by selecting the "Destination" option, then clicking "Add Destination" to create a new destination, then clicking "Save".

The system administrator must define the daily accommodation or housing amount, transportation amount, and food amount per day (if applicable) according to the organization's policy, for each destination under each policy. This is done by clicking the pen icon in front of each destination.