Overview of the payroll interface

After completing the setup of all payroll settings, the payroll calculation process begins from the home page on Jisr system by clicking on the Payroll tab as follows:

You can view a simplified explanation of the new payroll interface by watching this video

Payroll month

On this page, the currently available payroll month on the system for processing will be displayed. The system also shows the payroll entitlement period for each month, which is determined by the full duration of the calendar month.

Please note that if there are any pending payrolls that have not been processed or confirmed on the system, the system will display a warning message accordingly.

When you wish to start working on the payroll available on this page, you can click the 'Start Payroll' button. If there are any previous payrolls with a delayed status, the system will display a confirmation message to skip the previous payrolls that were not approved.

If you do not wish to work on the payroll for the month displayed on the main payroll page and prefer to work on the payroll for the following month, you can skip the current month’s payroll by clicking ( ... ) and then selecting >> Skip.

After clicking the 'Skip' option, confirm the skip action in the displayed message, so that the system can display and make the new payroll available to begin working on.

Note:

- When skipping the delayed payroll and starting a new payroll, the system will delete all manual modifications or additions previously made to the skipped payroll. Additionally, any employee loan installment deductions for that month will be rescheduled in the system (if applicable).

Attendance sheet review: This feature allows you to activate the option to make the monthly attendance sheet review a required (essential step) for confirming the payroll. You can also view the attendance sheet review by clicking on 'View sheet' and check the status of the sheet.

Number of Employees: The total number of employees who will be included in the payroll, allowing you to see the number of employees paid during the current payroll period. You can also view details of new employees who joined during the current payroll period by clicking on the option "(New Hires)."

Excluded: This shows the total number of employees who will be excluded from the payroll. By clicking on the option to view the employees, the system will display a list of employees who were automatically excluded from the month's payroll. The list may include the following cases:

• Annual Leave Request: (For employees who have not yet returned to work from their paid annual leave, or if the employee's return date from the annual leave with an advance salary is after the payroll deduction date.)
• Service Termination: (For employees whose services have been terminated in the system.)
• Salary Suspension: (For employees whose salaries have been manually suspended within the payroll by the payroll admin)
• Joined After the Payroll Deduction Date: (In this case, their salary for the current month's working days will be carried over and added retroactively with the next month's salary.)
• No Defined Salary: (A list of all employees added to the system who have not had a salary defined in their profile in the Jisr system.)

Jisr wallet: 

The company's balance in the Jisr wallet always appears at the top of the screen. You can learn more about Jisr wallet from here.

The wallet allows the user to pay employee salaries, and by clicking on it, the user's balance in Saudi Riyals appears, along with the IBAN number of the account linked to the wallet.

Previous Payrolls:

In this section, the system displays a list of the last 6 months' payrolls, along with the status of each month (Delayed, Confirmed, Skipped), the date of the action, and the total monthly payroll amount for confirmed payrolls.

- In this section, you can view the details of confirmed payrolls by clicking on the "View" option. If you wish to see the transfer details and bank files for that month, click on ( ... ) and select "Payment Period"

- If you want to export the payroll report for that month, click on the "Export Report" option.

- If you wish to start working on a delayed payroll, you can select the desired month from the Previous Payrolls section and then click the 'Start' option.

- If you wish to skip a payroll month with a status of 'Delayed,' you can select the desired month from the Previous Payrolls section, click on ( ... ), and choose 'Skip'.

Unskip: If you wish to undo the skip for a payroll that was skipped (status: Skipped), you can click on the 'Unskip' option.

Change Log: (Events and changes made to the system that affect the payroll schedule, whether through changes in settings or financial transactions impacting the payroll.)

Start Payroll: This option begins the process of preparing the monthly payroll on Jisr system.