Email Notifications of the Applicant Tracking System

In any company, the Applicant Tracking System (ATS) is used by a diverse number of employees involved in the hiring process, starting with HR staff, hiring managers, department managers, and other stakeholders concerned with the available positions. To ensure the efficiency of operations related to recruitment and tracking of applicants, all stakeholders must be aware of the latest updates regarding job positions and candidates in a timely manner.

 

Therefore, targeted and relevant email notifications tailored to the user’s role and preferences are available on Jisr ATS, allowing each user to receive only the most pertinent updates while maintaining timely delivery. These notifications are sent in real-time or at scheduled intervals that match the nature of the notification, such as daily or weekly summaries.

 

 

To enable the email notifications for jobs on ATS: 

Applicant tracking> Jobs> +New Job

 

 

While filling in the job details, the job creator can enable the 'Receive Job Notifications' toggle button and also select other users who need to be notified about this job's updates. 

 

Note:
Users added in the “Other users you would like to notify” field are the job watchers.

 

 

 

What types of notifications are available on Jisr ATS, and who can receive them?

 

Notifications	Recipients	Purpose
Weekly Recruitment Summary	System Admins	Recipients will review a summary of the related activities and updates that occurred throughout the week for the assigned jobs and candidates. Recipients can click on 'View Profile' to display candidates' pages. Recipients can also click on 'View All Updates' to be redirected to the ATS module.
Daily summary of new applicants	Watchers Recruiters Hiring Managers	Recipients can click on 'View Applicants,' which redirects them to the job's page and the applied stage to check the applicants. Recipients can click on “View all jobs”, which redirects them to the jobs' page.
Newly hired candidates	Watchers Recruiters Hiring Managers	Recipients can click on 'View profile', which redirects them to the candidate's page. Recipients can click on 'View all candidates', which redirects them to the hired candidates' page in the employee management module.
Candidate was added as an employee	Watchers Recruiters Hiring Managers	Recipients can click on 'View profile', which redirects them to the page of the added candidate on the ATS. Recipients can click on 'View profile', which redirects them to the candidate profile.
Position is no longer active (job has been closed)	Watchers Recruiters Hiring Managers	Recipients can click on 'View closed job', which redirects them to the page of the closed job.  Users will receive an update for each closed job separately.
Job has been deleted	Watchers Recruiters Hiring Managers	Recipients can click on 'View all jobs', which redirects them to the all jobs page displaying other active jobs. Users will receive an update for each deleted job separately.
Mentioned in a comment	Mentioned user	Recipients can click on 'View Comment,' which redirects them to the comments section on the candidate's page, displaying the relevant comments.