Bulk upload candidates data using an Excel template

This feature is designed to assist recruitment managers and HR operations officers responsible for adding candidates' data to the system, especially when dealing with large volumes of information. By enabling bulk uploads through an Excel sheet, the process of adding candidates' data to JISR ATS becomes quick and effortless.

How to use the Excel template to upload candidates' data? 

Go to the home page > select the Candidates tab > Click on the "Upload Candidates" button. 

Once the below window is displayed, click on the "Download file" button. 

Open the downloaded Excel file > Fill in all required data as per the pre-defined fields. 

While filling candidate's data into the template, please ensure the following:

• All fields, including optional ones, must be filled to avoid any errors or mismatches in subsequent steps.
• Ensure that a valid mobile number is entered. 
• If you wish to upload candidates' CVs in the step following the template upload, make sure to enter the CV file name in the "File Name" field of the template exactly as it appears, including its format. For example, if a candidate’s CV file name is "Accountant Ahmed CV.pdf" it must be copied exactly and entered into this field with the same name and format.

Save all changes done on the file. After that, click on the Bulk Upload button. 

Notes: 

• Uploading the Excel file may require some time due to the file size and the data validation process that takes place to ensure data accuracy prior to reflecting it on the system.

• In case of are any errors in the uploaded file, you can check the errors reported by clicking on Download Error Report, as shown in the screenshot below. 

• Correct the reported errors and re-upload the file by clicking on the "Re-Upload file" button. 

After uploading the file, a confirmation message will appear indicating the successful upload of the candidate data. Click 'Next' to proceed. 

In this step, you will have two options:

1. Complete uploading candidate data without uploading their CVs.
2. Upload their CVs

• With the first option, the candidate data will be successfully uploaded.
• If you wish to upload CVs, select the CV files from your device and click on 'Upload CV'. You can upload multiple CVs in the same step.