Updating Employee Profile Data

The personal employee page contains a set of basic general information and a set of optional information entered by the system admin to ensure the completeness of the employee’s profile data.

Jisr organizes this information into multiple tabs within the profile to facilitate quick access. In this article, we review the most important data and their locations within the employee profile.

To open an employee’s profile, go to the Employees > Employee List page, then click on the desired employee’s name from the list displayed on the screen.

Important Note: Non-admin employees can update their own profiles from their web account by following the same steps below. The update request will be sent for approval by the supervisor.

1- Updating Employee Name / Employee Number / Nationality / Email / Gender / Religion / Marital Status / Date of Birth:

1- This is done by going to the Information tab and clicking the Edit button in the Personal Data section.

Don’t forget to save the changes after finishing.

2- You can also use the Employees Template (Settings > Organization > Import and Export Data) if you want to update data for many employees at once.

Note:

- Changing the employee number can only be done from the employee’s personal profile page and not via the Excel template.

- The employee number should contain only numbers, letters, or hyphens (-). Special characters such as (., # @ ! & % _) are not allowed.

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2- Updating National ID / Residence Permit / Passport Details / Uploading Copies of Identity Documents in the Employee Profile:

1- This is done from the Information tab, in the National ID / Residence Permit Information section or the Passport Details section.

2- Or by uploading copies of government files (Muqeem, Labor Office) by the system supervisor via Settings > Organization > Import and Export Data > Government Files.

For more details about both methods, see this article.

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3- Adding or Uploading ID / Residence Permit / Passport Images to the Employee Profile by the System Supervisor:

An electronic copy of the employee’s documents can be uploaded to their profile in the Documents tab. You can also specify the document’s expiration date, so the system supervisor will be alerted when any document is about to expire to avoid any liability or regulatory violation.

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4- Updating Address Details in the Kingdom (National Address / Short Address / Address in Home Country (Emergency Contact)):

1- This is done via the Information tab, in the Address section as well as the Emergency Contact section to enter contact information.

Note: A copy of the national address can be attached in the employee profile via the Documents tab, provided that the document name is defined in advance in Settings > Employee File > Employee Document Types.

For more details, see this article.

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5- Adding / Updating Employee Family Member Data:

1- This is done through the Information tab, in the Family Members section, where you can add a new family member, or edit or delete already defined members.

2- You can also use the Family Data Template for employees (from the Data Update Templates page) if you want to add or update data for many employee family members at once.

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6- Adding Educational Qualifications for an Employee:

1- This is done through the Information tab in the Education section, where you can add educational qualification data or modify or delete existing qualifications.