Exporting Accounting Entries for Expense Claims

Manually posting expenses is no longer an efficient option. Jisr's "Create and Export Accounting Entries" feature ensures a direct and seamless connection between HR and Finance.

The Expense Claim Lifecycle in Jisr

The process of creating entries involves four main stages that ensure control and integration:

• Claim Creation: The employee submits the expense request (e.g., travel expenses, government fees, or miscellaneous expenses) through the Jisr application, attaching supporting documents and linking the claim to a specific expense report.
• Approval Chain: The request is automatically forwarded to the direct manager and then to the Finance Officer for review, auditing, and final approval.
• Accounting Setup and Reconciliation: This is the crucial step, where the "expense categories" in Jisr are linked to their corresponding entries in your accounting system's Chart of Accounts.
• Exporting Entries: Once reports are approved, the system generates accounting entries (Debit/Credit) and sends them directly to the associated accounting system (such as Xero, QuickBooks, Oracle, or SAP).

Setting up the accounting link for specific financial transactions (expenses)

1- Go to "Accounting integration" (after activating it) and then the "Chart of Accounts" tab.

2- Under Expenses section, link the salary components in the jisr to the account in the accounting system. This will appear in the accounting entry for the transaction.

Exporting Accounting Entries

1. After the expense report is confirmed by the administrator responsible for the approval chain, go to the "Expense Reports" screen.

2. Select the report with the "Approved" status.

3. Click "Accounting integration"

4. The entry will be exported to the accounting system according to the chart of accounts settings.

Sample accounting entry