Sync Employee Information in an SAP S4/HANA Account:
What does employee synchronization mean?
Synchronization refers to the process of updating and synchronizing employee information between two systems. When synchronization is enabled, a bridge will transfer and update employee information from a bridge to SAP S4/HANA and vice versa.
In other words, when employee information changes in one system, the synchronization process will update the other system with those changes. For example, if a new employee is added or an employee's name is changed in a bridge, the sync process will transfer those changes to SAP S4/HANA.
Note: Employee data synchronization only appears if the user has SAP S/4HANA Human Capital Management (HCM)
Benefits of Sync:
Activating the Employee Information Sync option in an SAP S4/HANA account allows the administrator to obtain detailed daily entries at the employee level.
Ensures synchronization and consolidation of employee records between the two systems.
Employee synchronization is enabled in an SAP account after completing the employee allocation process and saving it. The user goes to Settings and then activates the "Synchronize Employee Information in SAP S4/HANA" icon.
Vacation Accrual Downgrade - In Vacation Settlement
The user can also choose the method for recording Vacation Settlement in the Vacation Settlement, and specify whether paid Vacation wages in the settlement are treated as regular payroll expense or vacation expense.
If the user selects the "Salary-Based Method": Vacation allowances (due to employees) are treated as regular expenses, such as monthly salaries.
If the "Accrual-Based Method" is selected: Vacation expense is treated as vacation expense, and the amount will be deducted directly from the vacation entitlement.
Vacation Accrual Calculation
1. Calendar Days (Daily Calculation Based on Actual Days in the Month)
This method is based on "legal calendar days," an approach that calculates the daily salary based on the actual days in the month (salary/actual days).
In this method, an employee's monthly salary is divided by the actual number of working days in the month. For example, if January has 31 days, the salary is divided by 31 days to determine the daily wage.
2. Fixed 30-Day Month (Daily calculation based on 30 days per month)
It is based on the assumption that "a fixed month is 30 days" (salary/30).
Regardless of the actual number of days in a month, an employee's monthly salary is always divided by 30 to determine the daily wage. This means that the daily wage will be the same regardless of whether the month has 28, 29, 30, or 31 days.
Vacation Accrual Downgrade - In Payroll
1. Salary based Method (Default)
In this method, vacation pay paid on payroll is treated as a regular payroll expense. This means that when vacation pay is paid to an employee, it is recorded under the same expense category as basic salaries or other bonuses.
2. Accrual-Based Method
This method is considered more accurate and suitable for companies that strictly follow the accrual accounting principle or have detailed financial reporting requirements. Here, vacation pay paid on payroll is treated as a separate and specific vacation expense and directly reduces the employee's vacation accrual balance.
Enable Adjustment Entries For EOS & Vacation Accruals on Salary Appraisal
Turn this on to automatically adjust End of Service (EOS) and Vacation accruals and create the necessary accounting entries when an employee's salary increases.
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